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What Is CMMS

A Computerised Maintenance Management System (CMMS) helps organisations to achieve Total Productive Maintenance (TPM) goals as well Overall Equipment Efficiency (OEE). CMMS is also known as Computerised Maintenance Management Information System (CMMIS). A CMMS will record and manage information related to Maintenance and Breakdown operations that occur in an organisation. CMMS software packages will help organisations to analyse maintenance and breakdown management plans and assist them to implement best-planned maintenance practices.

Why use a CMMS system ?

Advantages of TPM and CMMS Software

Work Order Management

There is no question about the importance of Work Order Tracking in a CMMS, in simple words, CMMS is all about proper work order tracking and management. A work order will be a Maintenance Request or Break Down Request or Just Do It (JDI). A work request may be from the maintenance engineer or from outside the maintenance team. Every work order will be tracked and managed in an optimal way to achieve the minimal breakdowns and proper maintenance activity. All information is analysed and provides various reports like Mean Time Chart, Downtime Chart and Reports based on Employees, Maintenance, Break Downs, Equipment/Parts, Locations, Sites, and Production Line etc.

The system will also provide comprehensive details of Schedules, Shift Management, Blueprints, Support Documents, Employee Skills and more, many depend on what inputs a system takes in. This data will help the Maintenance team to plan future strategy maintenance solutions.

The work request can be assigned to the maintenance team or a maintenance engineer and by setting the priority of the works request it will help the maintenance team to track and manage the request effectively. Once the request is addressed the operator or the engineer will report the job finished, and the work/job requester and the maintenance manager will get a notification of finished task.

Equipment Lifecycle Management

In a CMMS, equipment life cycle is not just the mere machine history but it records and manages more comprehensive details about each part of theequipment. Equipment management modules encompass Bill of Materials (BOM), Preventive Maintenance Schedule (PMS), Maintenance Service Level Agreements, Measurement Points, Safety Procedures, Inspection Routes, Equipment Downtime, Specification Data and Relationship Documents.

Proper data analytics and management will help top hierarchal personal to make decisions to replace or repair equipment and form maintenance management metrics.

Key Performance Indicators (KPI) Metrics

A CMMS will accumulate data to display and visualize the information in different KPI’s for evaluation of maintenance performance and effectiveness. By analysing different KPI metrics, it will help the maintenance teams to understand whether they have met their maintenance goals/ objectives and where they need to improve to achieve the maintenance goals. Key Performance Indicators will differ for each organisation. Some common KPI’s in CMMS are:- Work Order KPI’s, Breakdown KPI’s, Planned Maintenance KPI’s, Project Based KPIs.

With TITAN Computerised Maintenance Management System we will provide specific KPI’s as per your organisation's requirement. Apart from these KPI’s it can record other data sets like Number of improvements, Lost Production Time Record etc.

Resources Management

Like most other management systems, resource management has a key role in a CMMS. A Labour Resource Management module is capable of keeping records for all maintenance members and the team. These CMMS modules will record information about operators or engineers personal data, professional skills and expertise. The CMMS will allow maintenance managers to track skill levels and qualifications for each resource to help the planning and scheduling work and any training or development requirements. Grouping labour categories into common categories can help a manager assign work to particular shop/department rather than an individual. Moreover, work shift patterns and change management is another hurdle the CMMS must overcome.

Asset Control

By using TITAN Computerised Maintenance Management System system you will never be agonising over managing inventories related to equipment maintenance. A CMMS will allow you to track and manage your inventory as well as your suppliers, Stocked, non-stocked, and special order items can be tracked. With a CMMS it also has the capability for tracking item vendors, the location of items, item cost information, and the substitute or alternate items that can be used if necessary. TITAN Computerised Maintenance Management System has the ability to track tools and provide basic tool-room management features as part of the inventory module. This feature allows work planners to see what tools are in stock and assign tools to various work categories to reduce searching efforts by engineers and technicians when they are needed on the job.


Reporting provides an accurate representation of various data points in the CMMS system. Representing the data in charts like Pies charts, Bar Charts, Line Charts, Pareto Charts and Drill down reports will help the maintenance team easily analyse the progress of maintenance goals. This will aid ROI analysis which may include, Cost of Parts and Materials, Predict and Plan maintenance and break down strategies. Other important charts that can be incorporated are, Machine Chart, Machine Part Value Chart, Mean Time Report of all Machine, On-going Downtime Report, Daily Downtime Report, Line Pareto Chart for breakdown based on line number, Daily Breakdown Based on Fault Chart, JDI Raised Bar Chart and finally JDI Open Time Chart. (Just Do It)

Track Operating Locations

A CMMS will help maintenance engineers to enter and track locations where equipment is installed and operating. A hierarchical or networked view of the working system will be available for the CMMS users. A Maintenance engineer can identify and compare the performance of equipment installed in different sites according to the geo-locations. TITAN Computerised Maintenance Management System will empower the maintenance engineer by proving the facility to track the work orders against the locations. The Maintenance Manager can analyse the lifecycle of equipment installed in different sites and adopt a success model for maintenance strategies in different sites.

Specialised Capabilities and Features

TITAN Computerised Maintenance Management System has many advanced modules, and by providing enhanced features our CMMS will help organisations to attain all their maintenance goals. Some specialised capabilities are listed below:

  • Just Do It (JDI)
  • Scorecards
  • Interactive Discussion Forums
  • e-Library
  • e-learning modules
  • Organisation Hierarchy Chart
  • Team Tree
  • Machine Chart
  • 5S Check List

TITAN Computerised Maintenance Management System

TITAN Speciality Features

  • Organisation Chart
  • Machine Charts
  • Team Trees
  • Discussion Forum
  • E-Library
  • E-Learning modules
  • People Develop Processes

Security features

  • Enhanced Protection from Vulnerability and Malware Attacks
  • Protection from information theft and data loss

CMMS Performance Features:

  • Work Order Management
  • Break Down Management
  • Maintenance Management
  • Maintenance Team Management
  • Project and Task Management
  • Work Shift Management
  • Multi Site Management
  • Equipment Management
  • Machine Part Management
  • Just Do It (JDI)
  • Calendar View
  • 5S Checklist
  • Scorecards and KPIs
  • Supplier Management
  • Asset Tracking and Management
  • Maintenance Materials Management

System Features

  • Cross Platform Capability
  • Stand Alone Mobile App
  • Unlimited Users
  • Unlimited Work Order Tracking
  • On-premise Solutions
  • Comprehensive Dashboard and Overview

How to Implement CMMS?

There is no use of implementing a CMMS if there is no return on investment. Different organisations have different maintenance plans, maintenance goals and maintenance strategies. Organisations with different sites also can have different maintenance strategies according to their unique environmental circumstances. Therefore one specific CMMS will solve all issues unless it is designed to address the organisation’s specific maintenance management issues.

Lean Transition Solutions Ltd recommends using a customised CMMS that is specifically aligned to your organisation's maintenance strategies. See the LTS’ recommended approach for implementing CMMS.

  • Analyse defined maintenance strategies, maintenance objectives, maintenance plans and current software systems if any.
  • Analyse current performance and process
  • Conduct a GAP analysis
  • Design the CMMS concept development to fill and close the GAP
  • Ensure the CMMS particularly addresses your pain points and ease the complex process
  • Ensure the CMMS has mobile capability on all platforms
  • Visualise the CMMS concept by mapping out the framework and modules
  • Functional CMMS development and pilot run in real time
  • Stage gate review process for developing CMMS capability your organisation’s maintenance strategy
  • Deployment of a customised CMMS and communication / engagement process
  • Provide training for the end users (we recommend onsite training)
  • Analysing ROI periodically through dynamic reporting
  • Continuous Improvement and support programmes to increase ROI
  • Link to people development processes to maximise effectiveness and sustainability

TITAN Computerised Maintenance Management System Approach



Lean Transition Solution